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Every Event Your Crews Cover
One platform for weddings, corporate events, festivals, and full-service installs
Weddings & Private Events
Backyard weddings, graduations, and parties with site visits and layout planning
Corporate & Festivals
Company events, fairs, and festivals with multi-day rentals and tight windows
Tents, Sidewalls & Flooring
Frame and pole tents with sidewalls, flooring, staging, lighting, and climate control
Delivery, Install & Teardown
Scheduled crews for setup and strike, sequenced around back-to-back weekends
Everything Your Tent & Event Rental Business Needs
From the site visit to the Sunday-night strike, tools built for how event rental companies actually book and get paid.
Quotes for Tents, Add-Ons & Waivers
Quote a 40x60 frame tent with sidewalls, flooring, staging, lighting, and heat in one itemized estimate. Damage waivers, delivery, and install labor are saved line items, so nothing gets forgotten at 9 p.m.
Deposits That Hold the Date
Collect a 50% card deposit the moment the customer books, with the balance auto-collected before install day. Your inventory is reserved for their Saturday — the deposit makes sure they're serious about it.
Vet Customers Before You Commit a Crew
Check the customer against verified reviews and payment history before you reserve a tent, a truck, and an install crew for the busiest Saturday in June. Know the booking is real before you turn away another one.
Install & Teardown Scheduling
Sequence Thursday installs, Friday finals, and Sunday strikes across every crew. When three weddings share one weekend, everyone knows which site, which tent, and which truck.
Site Visit & Layout Documentation
Photograph the site, note ground conditions, stake lines, and overhead obstructions, and record that utility locates were called in before staking. It's all attached to the job when the crew rolls out.
Exclusive Event Rental Referral Network
Be the only tent and event rental company in your state on TrustPro's Referral Network. Referred brides, planners, and corporate clients come to you alone — no bidding wars.
Why Tent & Event Rental Companies Choose TrustPro
Itemized quotes for tents, sidewalls, flooring, staging, lighting, and climate control
50% deposits at booking with the balance collected before install day
Vet customers before reserving inventory and a crew for a peak Saturday
Damage waiver and site-condition terms in every signed agreement
Sequence installs, finals, and strikes across crews on back-to-back weekends
Site photos, layout notes, and utility-locate records attached to every job
SMS follow-ups that bring planners and repeat corporate clients back each season
CSV export for your accounting software
Real Results from Professionals
Fast, professional quotes win the date while the customer is still excited — before they call the next rental company.
Quotes, contracts, deposits, and balance collection run themselves during the season when you have zero spare hours.
Deposits at booking and automatic balance collection mean no awkward money conversation at someone's wedding.
Simple, Transparent Pricing
Choose the plan that fits your business size
Frequently Asked Questions
Common questions from business owners
Can I collect a deposit when a customer books a tent for their event?
Yes — that's the core workflow. Collect a 50% deposit by card the moment the agreement is signed, holding the date and the inventory, then auto-collect the balance before install day. A booked Saturday you turned other customers away for should never evaporate with a Thursday-night cancellation call and nothing to show for it.
How does customer vetting work before I block out an event weekend?
Peak-season Saturdays are finite: committing a 40x60 tent, a truck, and a four-person crew to one customer means saying no to others. TrustPro checks the customer against verified reviews and payment history before you commit, so a first-time caller booking your biggest tent for the busiest weekend of June is a known quantity, not a gamble.
Can quotes include damage waivers and site conditions?
Yes. Damage waivers, weather policy, ground-condition requirements, and staking terms are saved line items and contract language in every agreement. When a sprinkler line gets nicked or sidewalls come back muddy and torn, the signed agreement already covers who pays for what.
How do I manage installs and teardowns across crews?
TrustPro schedules the whole weekend sequence — Thursday and Friday installs, day-of finals, Sunday and Monday strikes — per crew and per truck. Each job carries its site photos, layout notes, and utility-locate record, so crews arrive knowing where the stake lines are and what the customer approved.
Does TrustPro help with repeat and corporate event business?
Yes. Corporate clients, venues, and planners rebook every year — if you stay in front of them. SMS campaigns from $0.045 per message reach past clients when booking season opens, and automated review requests after each event build the search presence that wins next spring's brides.
How does the Referral Network work for event rental companies?
It's exclusive — one tent and event rental company per state. Referred customers in your territory come directly to you, instead of being sold to three rental companies who all quote against each other. You hold the exclusive spot as long as you stay active.
The Complete Business Management Solution
Event Rental Quotes That Cover Every Line Item
A tent quote is really a package quote: the 40x60 frame tent, sidewalls, flooring or staging, lighting, heat or fans, delivery, install labor, and the damage waiver. Forget one line and it comes out of your margin. TrustPro saves your full catalog as reusable line items so a complete wedding package quotes in minutes — during the site visit, on your phone, while the customer is standing next to you. Digital signatures lock the agreement, terms and weather policy included, and the professional presentation is often what separates you from the guy quoting off a paper price sheet.
Deposits and Vetting: Protect Your Peak Saturdays
Event rental inventory is time-perishable — a tent that sits in the warehouse on the first Saturday of June is revenue you never get back. That's why TrustPro pairs vetting with deposits. Before you commit the tent, the truck, and the install crew, check the customer against verified contractor reviews and payment history. Then lock the booking with a 50% card deposit and auto-collect the balance before install day. No more discovering on strike day that the balance check 'is in the mail,' and no more eating a canceled date you turned three other customers away from.
Installs, Strikes, and Three Weddings in One Weekend
Peak season means Thursday installs stacked against Sunday strikes, crews leapfrogging between sites, and a truck that has to be unloaded before it can reload. TrustPro's scheduling lays out the whole weekend by crew and by job, with each event's site photos, layout notes, stake lines, and utility-locate confirmation attached. Crews work from the mobile app in the field — checking the layout, photographing the finished install, flagging site problems — even at rural farm venues with no signal. When the weekend is chaos by design, the software keeps it organized chaos.
Get Paid Without a Money Conversation at the Wedding
Nobody wants to chase a father of the bride for a balance while the caterer sets tables under your tent. TrustPro collects the money before the event: deposit at booking, balance automatically before install, damage charges after strike billed to the card on file under the signed waiver terms. Standard processing runs 3.1%, or take instant payouts at 4.1% when you're covering payroll for weekend crews. Every payment ties to the event record, and CSV export keeps your accounting software straight through the season crush.
Grow Your Event Rental Business Season After Season
The event rental calendar swings hard — booked solid from May through October, quiet in February. TrustPro helps you smooth it and grow it: SMS campaigns from $0.045 per message hit past corporate clients and planners right when next season's booking window opens, review requests after every event build the Google profile that wins wedding searches, and the exclusive Referral Network — one tent and event rental company per state — sends referred customers in your territory to you alone. From one trailer of tables and a pole tent to a full warehouse, plans start at $29/month with a free 14-day trial.
One Contractor CRM for Every Trade
TrustPro brings estimating, invoicing, scheduling, and payments together for service businesses of every kind.
Ready to Protect Your Peak-Season Saturdays?
Join tent and event rental pros who use TrustPro to quote fast, lock deposits, and get paid before the first stake goes in. Start your free 14-day trial today—no credit card required.
Have questions? Our software experts are here to help.
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